How to make an automatic index with Microsoft Word

Microsoft Word is usually one of those programs that we learned to use without taking a course. Doing click y enter We realized that it serves to make documents, which has tables, which tables do summation as in Excel and that has some additional things to the blue screen of Word Perfect.

This has not been one of my topics, with the exception of little matters that go to the Tag Office for mortals, To know where to consult when we need to do them or the memory fails us.

Often, the documents that we work on, on their second page, have a table of contents. For short documents, it is not necessary to complicate the world, but if we are doing a job of many pages, we must learn this kind of Microsoft Word attributes. I confess that I was afraid of it myself for a while, until I explained it to one of my technicians and I realized that it is only done in three simple steps that what they take is practice.

1. Work with text styles

There are other ways to do this, but I prefer to do it via styles, as this also serves to work the texts in a uniform way; select the upper tab "Design" to see the section of predefined styles.

To display the side panel is done from the bottom corner of the segment, as shown in the image.

[Sociallocker]

In case we hope to create a new style, the best is how it is done with the dimensioning of AutoCAD. We make the text with the font, color, indentation and other attributes to taste, then we right-click the mouse and save it in style as a new style. It does not hurt to see the templates that come with Office, some have good taste, so as not to start from scratch, then from this same panel you can modify it.

So when assigning style to a paragraph we do it with a click. With the advantage that changing the style modifies any text, without having to do it paragraph by paragraph. In this way you can create different types of titles, subtitles, filler text, text for images, in short, any highlighting that gives the document a uniform taste.

2. Create the index

Having the tab "References", Click on the space where we occupy that the index of content is placed, then we select Table of Contents And then chose "Insert Table of Contents... "as shown in the picture.

As a result, a panel appears where some styles are shown. In the option "Modify... "we choose the name of the styles that we hope will go in the index and the priority. And with this we are created the index of content with hyperlinks to the respective page.

If we want to change the style of this, it is changed in the button "Options… ”I suggest not complicating until we have practice in the simple things of the procedure.

3. Update the index

If we make modifications to the document, we only right click on the index and choose to update the fields. It doesn't matter if we delete chapters or change the numbering, everything will update automatically.

Already with this post have no excuse my technicians to make stylish reports of the great work they do in the field.

... grammar, prosody, drafting, Stretching of images and consistency ... not resolved by Word.

[/ Sociallocker]